Who we are
Organization: WildFlower Play Collective
Location: St. Helens, Oregon
Organization Type: 501(c)(3) Nonprofit
Our Commitment to Privacy
WildFlower Play Collective (“WildFlower,” “we,” “our,” or “us”) is committed to protecting the privacy, personal information, and trust of the families, members, donors, volunteers, and community partners we serve.
We recognize the importance of safeguarding personal information, particularly information involving children and families. This Privacy Policy explains how we collect, use, store, disclose, and protect personal information obtained through our programs, memberships, events, website, registration forms, and communications.
By providing personal information to WildFlower, you acknowledge the practices described in this policy. Where legally required, we will obtain your consent before using your information for specific purposes.
Information We Collect
WildFlower may collect personal information necessary to operate our organization and provide services, including:
Parent, guardian, member, and participant names.
Children’s names, ages, and relevant registration information.
Email addresses, telephone numbers, and mailing addresses.
Emergency contact information.
Membership enrollment, renewal, and participation records.
Event registrations and program participation information.
Donation and payment transaction records.
Volunteer applications and relevant screening information.
Communication preferences and consent records.
Information voluntarily provided through forms, surveys, inquiries, or direct correspondence.
We collect only information reasonably necessary for legitimate organizational purposes.
How We Use Personal Information
WildFlower may use collected information to:
Manage memberships, registrations, and renewals.
Communicate organizational updates, schedules, and announcements.
Coordinate family activities, events, and educational programs.
Provide safety notices, emergency communications, and facility updates.
Respond to questions, requests, and member concerns.
Process donations, payments, and acknowledgments.
Coordinate volunteers, community partnerships, and fundraising activities.
Maintain accurate organizational records.
Fulfill legal, financial, and nonprofit reporting obligations.
Personal information will not be used for purposes materially unrelated to those described in this policy without appropriate notice or consent.
SMS Text Messaging and Telephone Communications
WildFlower Play Collective may communicate with members, parents, guardians, donors, volunteers, and other individuals through telephone calls and SMS text messages, consistent with their consent and communication preferences.
Types of Communications
Customer care messages may include membership updates and renewal reminders; program schedules and event reminders; facility closures, maintenance notices, and safety alerts; registration confirmations; responses to inquiries; volunteer coordination; and community announcements.
Marketing messages may include discount codes, special deals, and promotions for our products, services, and events.
Fundraising campaigns and donation opportunities will only be sent when the recipient’s express consent includes fundraising and those messages are covered by our messaging campaign.
SMS Consent and Opt-In
By expressly opting in, you authorize WildFlower Play Collective to send the message categories described in your opt-in selection to the mobile number you provide. Our text messaging number is (503) 404-4047.
Providing a telephone number alone does not constitute consent to receive marketing or fundraising text messages.
Consent is not a condition of purchasing a membership, making a donation, or participating in WildFlower programs. Selecting “No” on our Text Updates form records your preference not to receive text messages.
Consent to SMS messages does not, by itself, authorize promotional or automated telephone calls.
Message Frequency and Charges
Message frequency varies based on your selected messaging preferences, inquiries, membership activity, events, and organizational communications.
Message and data rates may apply according to your mobile carrier and plan. Carriers are not liable for delayed or undelivered messages.
Opt-Out and Assistance
You may opt out of SMS messages at any time by replying STOP to a WildFlower text message.
For assistance, reply HELP or email wfplaycollective@gmail.com.
WildFlower Play Collective will honor opt-out requests and maintain records of communication preferences. Opting out of text messages does not cancel your membership or prevent you from contacting us through other available channels.
Information We Collect and Use
When you submit our Text Updates form, we collect your name, email address, mobile number, selected messaging preference, consent wording version, and submission details.
We use this information to document consent, manage communication preferences, respond to inquiries, and send messages consistent with the consent you provided.
Form submissions and communication preferences are stored in our website database. Submission notifications are also delivered to our administrative email inbox.
Authorized personnel may access these records to administer communications and honor opt-out requests. We retain records as needed for these purposes and to meet applicable legal obligations.
You may request access to, correction of, or deletion of your SMS signup information by emailing wfplaycollective@gmail.com. We may retain information needed to document consent, ensure opted-out numbers are not contacted, or meet legal obligations.
Mobile Information Privacy
WildFlower Play Collective does not sell, rent, or share mobile phone numbers or SMS opt-in consent information with third parties or affiliates for their own marketing or promotional purposes.
Authorized service providers supporting our website, email, and text messaging may process information as necessary to provide those services on our behalf, subject to appropriate privacy and security protections.
SMS opt-in data and consent records will not be shared with third parties for their independent marketing purposes.
Telephone Calls
WildFlower Play Collective may use telephone numbers for membership administration, program coordination, requested follow-up, safety concerns, and other organizational communications where permitted.
Promotional or automated telephone calls will only be made when legally permitted and with any required consent.
Changes to This Policy and Messaging Terms
We may update this section by posting revisions on this page. Changes do not expand your existing consent to additional message categories. Where additional consent is required, we will obtain it before sending those messages.
Children's Privacy and Family Information
Because WildFlower serves children and families, we take additional care in handling information relating to minors.
Information about children is collected from parents or legal guardians when appropriate.
Children’s information is used only for legitimate program, safety, registration, and administrative purposes.
WildFlower does not sell children’s personal information.
Children’s personal information is not shared for independent advertising or marketing purposes.
Access to children’s information is restricted to authorized individuals who need the information to perform organizational responsibilities.
Photographs, videos, or identifying information involving children will only be used for public promotional purposes with appropriate parent or guardian authorization.
Parents and legal guardians may contact WildFlower to request access to, correction of, or deletion of their child’s personal information, subject to applicable legal and recordkeeping requirements.
Sharing and Disclosure of Information
WildFlower does not sell or rent personal information.
Information may be disclosed only when reasonably necessary to:
Provide services through authorized vendors or technology providers.
Process payments and donations securely.
Maintain membership and communication systems.
Comply with applicable laws, regulations, or lawful requests.
Protect the safety, rights, and well-being of members, participants, volunteers, and the organization.
Third-party service providers are expected to handle personal information appropriately and use it only for authorized services.
Mobile telephone numbers, SMS consent information, and messaging opt-in records are excluded from sharing for third-party marketing or promotional purposes.
Data Security
WildFlower takes reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, disclosure, misuse, alteration, or loss.
These measures may include:
Limiting access to authorized board members, employees, and volunteers.
Using password-protected systems and accounts.
Restricting access to sensitive family and membership records.
Using reputable payment and communication service providers.
Reviewing and updating information-handling practices as needed.
Although we take reasonable precautions, no electronic storage or communication system can be guaranteed completely secure.
Data Retention
WildFlower retains personal information only as long as reasonably necessary for membership administration, program operations, legal compliance, financial reporting, safety documentation, and other legitimate organizational purposes.
When information is no longer needed, WildFlower will take reasonable steps to securely delete, destroy, or de-identify it, consistent with applicable recordkeeping obligations.
Donations and Financial Information
Information collected during donations, sponsorships, and financial transactions is used to process contributions, maintain accurate financial records, provide receipts, and satisfy applicable nonprofit reporting requirements.
When third-party payment processors are used, financial information may be processed under those providers’ privacy and security policies.
WildFlower does not sell donor information or provide donor contact information to unrelated organizations for their independent marketing purposes.
Individual Privacy Rights
Individuals may contact WildFlower to:
Request information about personal data maintained by the organization.
Request corrections to inaccurate personal information.
Request deletion of information, where permitted by law.
Update communication preferences.
Withdraw consent for optional communications.
Opt out of promotional or fundraising messages.
Requests will be reviewed and addressed in accordance with applicable laws and organizational requirements.
Third-Party Websites and Services
WildFlower may use external platforms for membership management, payment processing, event registration, email communications, and SMS messaging.
These providers may maintain separate privacy policies governing information processed through their systems.
WildFlower encourages individuals to review applicable third-party privacy policies when using those services.
Changes to This Privacy Policy
WildFlower may update this Privacy Policy periodically to reflect changes in organizational practices, technology, services, or applicable laws.
Updated versions will include a revised effective date and may be made available through our website, membership communications, or other official organizational channels.
Contact Information
Questions, concerns, privacy requests, or requests to update communication preferences may be directed to:
WildFlower Play Collective
St. Helens, Oregon
Email: wfplaycollective@gmail.com
Phone: 971-704-4424
Website: www.wildflowerplaycollective.org
⸻
WildFlower Play Collective is dedicated to creating a safe, welcoming, and community-centered environment where children and families can connect, explore, and grow. Protecting the privacy and trust of our community is an important part of that commitment.